How to Run a Table Top Roleplaying Meetup
#aprilcools #ttrpgs #community
It’s April Cools! It’s like April Fools, except instead of cringe comedy you make genuine content that’s different from what you usually do. This is my very first April Cools post. 🥶
I attend (and marginally help organize) a local in-person monthly tabletop role-play game meetup. It's consistently the extracurricular highlight of my month. Whether you've been playing for years, are just getting into the hobby, or (like me) have had to dramatically cut back the time you spend at the table because you're a parent, it's a great way to scratch the TTRPG itch without the considerable labour and time commitment of a long-term campaign.
Running games at a public meet up on a monthly basis is very different from running a home game. This article talks about some of the challenges you might have and gives some advice on how you might successfully run a meetup of your very own.
What you Need
Players: Before you can do anything you need folks to play with. Maybe you can get started by dragging some friends along, but you should think about how you're going to get the word out, especially if you're trying to include people who aren't already in the hobby.
Do you or some of your friends have network you can tap? Can you try to grow by word of mouth? Do you want to advertise at local game stores if those exist? You don't need to grow exponentially or anything, but you should think about how to keep your project sustainable and that's hard to do if nobody's attending.
Venue: Next you need somewhere to play. This could be a local game store or pub or café, but these all come with costs either directly to your players (as they buy pints and fries) or to you (as you pay rental fees). If you're lucky perhaps one of your players has a space that could host the meetup. Otherwise, venues like churches or community centres might have space you can use for free or for cheap, especially if you emphasize the community building aspect of your project.
Games: You might be happy to play D&D on a one-off basis for a few hours a month, but I certainly don't. When I'm looking for a good meetup game I try to find something that is:
- quick and light, so you're spending your time playing instead of learning rules,
- contained so that you can have a satisfying experience in one session of play, and
- different, because I like variety in my gaming life, and because it makes for a more welcoming meetup if there are lots of different options for folks to choose from.
The Agenda (or at least the one we use)
Once you've got your players, your venue, and your games, what do you actually do at games night? Here's the agenda we use.
- Arrival: Meet at the appointed time, welcome folks in, do a bit of idle chit-chat, and eventually gather into a big circle.
- Intros: The facilitators introduce themselves, tell folks about the venue (e.g. where the bathrooms are). Then we go around and have folks give their names and pronouns. Then anyone who has brought a game they'd like to run gives quick pitch describing its premise, tone, play time and player count.
- Make groups: If we have enough players we divide into smaller groups based on interest. We usually do a quick straw poll to see which games have critical mass and then sort of Vornoi ourselves into groups by putting those games in different corners and having folks position themselves in space according to their relative interest.
- Play! Most games go for 2-3 hours with a short break. Your mileage may, of course, vary.
- Debrief: About twenty minutes before we need to close down the venue we re-convene and share something that we appreciated about our game that night.
Then we clean up and close down the venue and wait eagerly to do it again next month.
Games to Play Occasionally and with Strangers
Here are some games that I can personally recommend in a meetup setting:
For the Queen by Alex Roberts
You are accompanying a powerful and mysterious queen on a perilous journey to end a generations-long war. She has chosen you as her retinue because she knows you love her.
For the Queen is a card-based story-building game that you and up to five other players can begin playing in minutes.
Play For the Queen to tell the story of an awesome/awful Queen and kingdom and her complicated, unequal relationships.
The Quiet Year by Avery Alder
The Quiet Year is a map game. You define the struggles of a community living after the collapse of civilization, and attempt to build something good within their quiet year. Every decision and every action is set against a backdrop of dwindling time and rising concern.
Play the The Quiet Year to tell a zoomed-out story about a community building in the midst of adversity.
Fiasco by Bully Pulpit Games
Fiasco is an award-winning, GM-less game for 3-5 players, designed to be played in a few hours with no preparation. During a game you engineer and play out stupid, disastrous situations, usually at the intersection of greed, fear, and lust. It’s like making your own Coen brothers movie, in about the same amount of time it’d take to watch one.
Play Fiasco to tell a story about people with big ambitions and poor impulse control.
Galactic 2e and its expansion Going Rogue 2e
A game of relationships, rebellion, and war among the stars.
Play Galactic or Going Rogue to tell a Star Wars story with no dice and no game master.
Blood Feud by Blackfisk Publishing
Blood Feud is a game about toxic masculinity: certain common attitudes and behaviours among men, that cause great harm to them and to others around them. This is a game about people being nasty to each other and about figuring out why.
It’s also a game about vikings of pre-christian Scandinavia; about honour and blood feuds, courage and brutality, corruption and consequences. Above all it is a game about what it means to be a man in such a world—and what consequences that has on the communities they live in.
Play Blood Feud for a tragic story about men who can't help but hurt each other.
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Your home planet was destroyed.
You are aboard the last Generation Ship with the sole survivors of your people. You must find a perfect rock: a new planet to call home.
Play A Perfect Rock for a sci-fi story about exploration, especially if you have a cool rock collection.